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We are seeking an office administrator, to support our growing sales and office teams. This exciting opportunity requires a self-motivated, focused and highly organised individual with excellent communication skills and a strong work ethic to help us support many of the biggest feature film and TV productions based in the UK.

Role and Responsibilities

• Attending departmental meetings, taking minutes, co-ordinating action points and following these through to completion.
• Organising departmental schedules and re-arranging meetings when issues arise
• Ensuring the teams complete agreed tasks within agreed timeframes and sending reminders
where required
• Answering the office phone and helping with customer and supplier queries
• Assisting the sales team, responding to client emails, dealing with purchase orders and
customer quotes
• Forwarding incoming emails to the correct departments
• Updating the customer databases and Asset Management system
• Preparing/sending documents as required
• Administrative and other ad hoc tasks as needed

Candidate Requirements
• Excellent organisation skills and attention to detail
• Ability to learn new systems and processes quickly
• Confidence to chase-up team members for overdue work and reports
• Common sense and initiative
• Conscientious with a positive can-do attitude
• Excellent written and verbal communication skills
• Discretion - working in highly sensitive areas of film production
• Computer literate – strong competency with the MS Office suite - Excel, Word, Outlook. Mac OS proficiency would be advantageous
A driving license and vehicle would be required as the office is not accessible via public transport.

Working Conditions
• 42.5 hours per week, working shifts within our main hours of business - 8am to 6pm - with flexibility to work outside of these hours if required
• Monday to Friday
• Holiday - 20 days per year plus UK bank holidays